Hazelvine
Acting as Company Secretary
The majority of developments that we manage have a legal structure that includes a Residents' Management Company, a Private Limited Company constituted in accordance with the Companies Acts, which residents become members of when they buy a property on the development. The Limited Company must comply with the requirements of the Companies Acts in the same way as any other Limited Company.
This requires Directors and a Company Secretary to be appointed. [From 6th April 2008 a Private Company does not have to have a Company Secretary, but this does not relieve the company of it's obligations to comply with the matters normally dealt with by a Company Secretary].
The primary responsibilities of the Company Secretary are to:-
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Prepare and file an Annual Return form.
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Organise and call an Annual General Meeting [Unless the requirement for such has been dispensed with by a resolution of the Company].
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Ensure that statutory information is filed promptly.
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Ensure that statutory accounts for the Company are filed at Companies House, at least annually. The accounts must be filed within 9 months of the year end with financial penalties for late filing.
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Maintain the Company's statutory books, comprising a Register of Members, Allotments, Transfers, Officers (Directors and Secretary), Charges and Director's Interests.
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Preparing and issuing Share Certificates when a new member joins the Company.
This list is not intended to be exhaustive. Further information is available at www.companieshouse.gov.uk
Where a volunteer cannot be found from among the residents, we can act as Company Secretary, a role we undertake for the majority of developments that we manage. A seperate fee is charged for this service.
If you have any questions regarding the above or would like further information, please telephone us on
01628 529765 or email us at info@hazelvine.com